Proposed meet and greet, Not sure how to deal with

Guys, it,s only fair to bring this up now before we get lucky enough to make one happen this year ..

With all the advertising and promotion for the last M&G I ha d 60 + persons indicating they would be there... Actual count at event was around 40

Being the eternal optomist I felt we would get like maybe 50 + out .. Wrong

Problem ; Food , prizes , donations were based on more than showed up , even with tight shopping etc our bottom line was short ..

Think we charged $10 per and extra for lunch ..

Maybe increase to $20 and take E_ transfer ??

Don,t know guys and I know life events affect ability to come but it,s not fair to run another event at a loss ..

Anyway think on it as I will as we hopefully get closer and between us we can come up with a happen ending ..

Dave

I agree.

Arnie

Hey Dave,

Definitely running around and organizing an event for everyone is a lot of work itself….. to risk it at a $ lost is wrong. Your time and effort and many others not even considered. I been to the first two M&G and it was basically a meeting spot at the parking and then we split up on the lake. Walkers stayed with walkers and guys on machines ventured out together. We did stay closer as a group up in Windermere and guys bought out the BBQ and tossed a bunch of game meat on…. That to me was the funnest of all M&G. 40+ members all within 200-300 yards from one another. (Does not matter where you turn to pee…. A few members going to see!)…. Cannot get anymore personal than that!

Over the years this forum has grown pretty big. We lost some but gain much more.

Dave, you were the first member I teamed up with to venture on an ice fishing trip…. We then also river fished after that as well. If all members are like you…. My wife would of left me by now as I’ll probably end up fishing every day! You have gone way beyond as a member of this board with your kindness and knowledge shared to many.

I think taking e-transfer in advance is the way to prevent taking a lost. No one can control Mother Nature. And it would not be fair for you or anyone to invest that time and effort for those who look at it as…. “I’ll see in the morning” kinda deal.

Set a place and date and a deadline to buy the ticket to the meet and greet. My suggestion is do this all in 7-9 days in advance to the day of the meet and greet. You will not please all but we somewhat can see better firm commitments and slightly see if weather coming will be manageable.

Everything I said about Dave is true
Everything else is just a suggestion

Agree. You shouldn't spend all your time to organize something like this only to lose money...not right. I would say charge what you think would keep you on the positive side and if there is money left over, use it for next year, add more prizes (can be even cash prizes), pay for your gas, etc., etc. - whatever YOU decide you want to do with it. That's more than fair for your time and effort. You can still have people show up in the morning day-of but that would just be an extra bonus to add to the fun and to help with costs, etc. but a certain minimum should be set to make sure you won't run into the red.

Agree, the first was the best.

SDC